Emergency Assistance Programs - Consolidated Emergency Assistance Program (CEAP)
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Emergency Assistance Programs - Consolidated Emergency Assistance Program (CEAP)


Revised December 31, 2013



Purpose: This section describes a cash program available to families or pregnant women who face an emergency and do not have the money to meet their basic needs, including families whose TANF cash assistance has been terminated while in Non-Compliance Sanction (NCS). Formerly, only TANF cases closed while in NCS within the last six months needed to participate before we removed their sanction. As of July 1, 2010, all NCS cases must participate for four consecutive weeks before they qualify for TANF/SFA, no matter how long it has been since their TANF closed. These families may qualify for CEAP until their participation requirement is met. We will amend WAC to clarify this. Assistance under this program is limited to not more than thirty consecutive days within a period of twelve consecutive months.

WAC 388-436-0015Consolidated emergency assistance program (CEAP).
WAC 388-436-0020CEAP assistance unit composition.
WAC 388-436-0025Eligibility conditions for CEAP--Job refusal.
WAC 388-436-0030How does my eligibility for other possible cash benefits impact my eligibility for CEAP?
WAC 388-436-0035Income and resources for CEAP.
WAC 388-436-0040Excluded income and resources for CEAP.
WAC 388-436-0045Income deductions for CEAP.
WAC 388-436-0050Determining financial need and benefit amount for CEAP.

WAC 388-436-0015

WAC 388-436-0015

Effective February 1, 2011

WAC 388-436-0015 Consolidated emergency assistance program (CEAP).

  1. CEAP is available to the following:

    1. A pregnant woman in any stage of pregnancy; or

    2. Families with dependent children, including families who have stopped receiving their TANF grant under WAC 388-310-1600 so long as:

      1. The dependent child is living with a parent or relative or specified degree as defined under WAC 388-454-0010; or

      2. The dependent child has lived with such relative within six months of the request for assistance.

  2. Applicants must be residents of Washington state as defined in WAC 388-468-0005.

  3. Applicants must demonstrate a financial need for emergency funds for one or more of the following basic requirements:

    1. Food;

    2. Shelter;

    3. Clothing;

    4. Minor medical care;

    5. Utilities;

    6. Household maintenance supplies;

    7. Necessary clothing or transportation costs to accept or retain a job; or

    8. Transportation for a minor, not in foster care, to a home where care will be provided by family members or approved caretakers.

  4. Payment under this program is limited to one-time within twelve consecutive months for a period covering no more than thirty consecutive days.

  5. The department may discontinue program benefits issuances during periods of time when state funds appropriated for CEAP are exhausted.

This is a reprint of the official rule as published by the Office of the Code Reviser. If there are previous versions of this rule, they can be found using the Legislative Search page.

CLARIFYING INFORMATION

*** As a result of implementation of the Affordable Care Act (ACA), this clarifying page may no longer be effective for medical coverage applications received on or after 10/01/2013. Please see the ACA Transition Plan for more information. Clients under 65 years of age who need to apply for medical coverage on or after 10/01/2013 should be referred to Washington Healthplanfinder. Applications for medical coverage for households where all members are 65 years of age and older should be referred to Washington Connection. ***

 

 

  1. Being a citizen or legal resident alien is not an eligibility requirement for CEAP.

EXAMPLE

A migrant farmworker household consisting of a mother, father, and one child applies for cash assistance.  They are not eligible for ongoing cash assistance since they are undocumented.  The TANF is denied and   CEAP is now considered for meeting the family's current needs as CEAP is available to undocumented households.


2.  Proof of social security numbers is not required. Do not require the client to provide SSN for the family as an eligibility requirement.  

3.  Applicants for CEAP must complete the Client Declaration of need on the Emergency Assistance Request/Grant Computation form DSHS 14-337(X).


NOTE:

The on-line application or the DSHS 14-001 Application form can be used to request CEAP. If these forms are used, a DSHS 14-337 must still be completed.


4.   For Residency requirements, see RESIDENCY.

5.   Families whose TANF grant has been terminated for during Non-Compliance Sanction can apply for CEAP under the same rules as other applicants.  WorkFirst participation is not an eligibility requirement for CEAP.


WORKER RESPONSIBILITIES

  1. Review the request form with the applicant. It is the applicant's responsibility to verify unpaid medical bills, utilities, and shelter costs. The applicant may request food, clothing, and household maintenance items without providing proof of the need.


NOTE:

For Disaster Cash Assistance, the client does not have to produce proof of expenses unless it is questionable.


2.  Explain to the CEAP applicant the limited availability (thirty consecutive days within twelve consecutive months) of this program.


EXAMPLE

The client applies on February 5th with an eviction notice. CEAP is approved on February 6th and a payment is made to the landlord. The client returns on February 10th with an electricity shut off notice. Since it is within the 30 day limit it can be approved. The client returns again on March 15th with a shut off notice for the natural gas, This is denied as it is after the 30 day period.


CEAP assistance unit composition.

WAC 388-436-0020
WAC 388-436-0020

Effective March 1, 2011

WAC 388-436-0020 CEAP assistance unit composition.

  1. The following persons living in the household must be included as members of the CEAP assistance unit:
    1. All full, half, or adopted siblings under eighteen years of age, including a minor parent; and
    2. The parent, adoptive parent, or stepparent living with the child or children.
  2. The following persons living in the household do not have to be included but may be included as members at the option of the applicant:
    1. One caretaker relative of specified degree when the child's parent does not live in the home;
    2. Stepbrothers or stepsisters to all children in the assistance unit.
  3. The following persons may make up a CEAP assistance unit without including others living in the home:
    1. The child of a parent who is a minor when the minor parent is not eligible due to the income and resources of his/her parents; or
    2. A pregnant woman when no other child is in the home.
  4. The following persons living in the household are not included as members of the CEAP assistance unit:
    1. A household member receiving Supplemental Security Income (SSI);
    2. A household member ineligible due to reasons stated in WAC 388-436-0030.

This is a reprint of the official rule as published by the Office of the Code Reviser. If there are previous versions of this rule, they can be found using the Legislative Search page.

WORKER RESPONSIBILITIES

  1. When determining which members of the household will make up the CEAP assistance unit, first look at who must be members through relationship. A child within the family who is step-sibling to one child but half-sibling to another child becomes a mandatory member because of the half-sibling relationship.

EXAMPLE

A household consists of a married couple, two children belonging to the wife, two children belonging to the husband, and one child belonging to both parents. The couple wants to exclude the two children of the wife from the CEAP application because they receive child support income.

They are step-siblings to the husband's two children. The children are mandatory members because they are half siblings to the one child belonging to both parents. All the children must be included.


  1. When adding a caretaker relative other than a parent, or adding step-siblings, determine if it is to the advantage of the assistance unit to add that person. Inform the client that when choosing to add a member who doesn't have to be included, that person's income and resources are considered in determining need and benefit amount.

  2. A minor parent living in the home of his/her parents is a mandatory member of the parent's CEAP assistance unit. When the parent's CEAP request is denied because resources and income exceed the need, the minor parent's child only can become a separate CEAP assistance unit if that child has an emergent need.


NOTE:

A minor child cannot apply for CEAP by themselves. There must be a parent or relative of specified degree in the household.


Eligibility conditions for CEAP--Job refusal.

WAC 388-436-0025

WAC 388-436-0025

Effective April 19, 2007

WAC 388-436-0025 Eligibility conditions for CEAP--Job refusal.

 

Repealed by 07-07-103, filed 3/19/07, effective 4/19/07.

This is a reprint of the official rule as published by the Office of the Code Reviser. If there are previous versions of this rule, they can be found using the Legislative Search page.

Eligibility for CEAP depends on other possible cash benefits.

WAC 388-436-0030

WAC 388-436-0030

Effective October 1, 2013

WAC 388-436-0030 How does my eligibility for other possible cash benefits impact my eligibility for CEAP?

1.    You are ineligible for CEAP if you, or a household member, are eligible for any of the following programs:

a.    TANF or SFA, unless the family has had its cash grant terminated under WAC 388-310-1600;

b.    Pregnant women assistance (PWA);

c.    RCA;

d.    Aged, Blind, or Disabled (ABD) cash;

e.    Supplemental security income (SSI);

f.    Food assistance for those applicants requesting help for a food need;

g.    Housing assistance from any available source for those applicants requesting help for a housing need;

h.      Unemployment compensation, veteran's benefits, industrial insurance benefits, social security benefits, pension benefits, or any other source of financial benefits the applicant is potentially eligible to receive.

2.    The department may require the applicant, or anyone in the assistance unit, to apply for and take any required action to receive benefits from programs described in the above subsection (1)(a) through (h).

3.    The department may not authorize CEAP benefits to any household containing a member who is:

a.    Receiving cash benefits from any of the following programs:

                                               i.        TANF/SFA;

                                              ii.        PWA;

                                             iii.        RCA;

                                             iv.        DCA; or

                                              v.        ABD cash.

b.    Receiving reduced cash benefits for failure to comply with program requirements of TANF/SFA, or RCA.

4.    The department may authorize CEAP to families reapplying for TANF/SFA who are not eligible for TANF cash benefits under WAC 388-310-1600 until they complete the four week participation requirement.

This is a reprint of the official rule as published by the Office of the Code Reviser. If there are previous versions of this rule, they can be found using the Legislative Search page.

CLARIFYING INFORMATION

  1. Eligibility and payment amounts for all other DSHS financial, medical and food assistance programs must be determined before CEAP benefits may be approved, except for families who do not qualify for cash assistance because their case was terminated while in NCS.
  2. If the household contains a member who is eligible to receive or is receiving TANF, SFA or RCA, the family's emergency needs may be covered under the AREN benefit provisions in WAC 388-436-0002.
  3. Families receiving TANF/SFA or RCA at a reduced level, due to sanction or penalty, are not eligible for CEAP.

Income and resources for CEAP.

WAC 388-436-0035

WAC 388-436-0035

Effective September 1, 1998

WAC 388-436-0035 Income and resources for CEAP.

  1. Estimated income, resources and circumstances of the following persons are used in determining need and payment for CEAP: 

    1. All persons included as members of the CEAP assistance unit;

    2. If living in the home, the spouses and minor brothers and sisters of persons included as members of the CEAP assistance unit.

  2. Public assistance payments plus authorized additional requirements received in the calendar month of CEAP application are considered as income.

  3. The value of resources not listed as excluded in WAC 388-436-0040 is considered available to meet the emergent needs of the CEAP assistance unit.

This is a reprint of the official rule as published by the Office of the Code Reviser. If there are previous versions of this rule, they can be found using the Legislative Search page.

CLARIFYING INFORMATION

An income estimate is based on income already received plus a reasonable expectation of anticipated income for the month of application.

  1. Resources include items such as cash, checking & savings accounts, marketable securities, personal property and real property. Real property is land and buildings. See RESOURCES for more complete information.

  2. If an optional member as described in WAC 388-436-0015 (3) is included in the CEAP assistance unit, the resources and income of that person and that person's spouse are considered available to the CEAP assistance unit. If those income and resources would reduce or deny the CEAP benefit, the optional member can be excluded.


EXAMPLE

An aunt applies for emergency cash assistance for her niece and wants to be included in the assistance unit as a needy caretaker relative. The income and resources belonging to the aunt and her husband show that no emergency need exists. The aunt can be excluded. She and her husband don't have a legal obligation to support the minor child.


Excluded income and resources for CEAP.

WAC 388-436-0040

WAC 388-436-0040

Effective March 1, 2011

WAC 388-436-0040 Excluded income and resources for CEAP.

Resources and income listed below will not be considered in determining need or payment for CEAP:

  1. A home as defined under WAC 388-470-0045

  2. One vehicle, running and used regularly by the assistance unit, with an equity value not to exceed one thousand five hundred dollars);

  3. Household furnishings being used by the assistance unit;

  4. Personal items being used by members of the assistance unit;

  5. Tools and equipment being used in the applicant's occupation;

  6. The value of the coupon allotment under the Food Stamp Act of 1977, as amended;

  7. Benefits received under the women, infants and children program (WIC) of the child nutrition Act of 1966, as amended, and the special food service program for children under the National School Lunch Act, as amended;

  8. Energy assistance payments;

  9. Grants, loans, or work study to a student under Title IV of the Higher Education Amendments or Bureau of Indian Affairs for attendance costs as identified by the institution;

  10. Income and resources of an SSI recipient;

  11. Livestock when the products are consumed by members of the assistance unit;

  12. All resources and income excluded for the TANF program under WAC 388-470-0045 and by federal law.

This is a reprint of the official rule as published by the Office of the Code Reviser. If there are previous versions of this rule, they can be found using the Legislative Search page.

CLARIFYING INFORMATION

The equity value of a vehicle is determined by subtracting the amount still owed from the fair market value of the car. The fair market value is the average loan value as listed in the NADA Official Used Car Guide, or the wholesale value as listed in the Kelly Bluebook.


WORKER RESPONSIBILITIES

  1. See RESOURCES for:

    1. A complete list of resources exempt under Federal Law;

    2. Determining real property as a home;

    3. The method of establishing values on non-exempt resources.

  2. Document in Remarks (REMA) behind the Resource screens how income and resource values were established.


Income deductions for CEAP.

WAC 388-436-0045

WAC 388-436-0045

Effective June 11, 2008

WAC 388-436-0045 Income deductions for CEAP.

The following deductions are allowed when determining the CEAP assistance unit's net income:  
  1. A ninety dollar work expense from each member's earned income;

  2. Actual payments made by a member with earned income for care of a member child up to the following maximums:

Hours Worked Per Month Each Child Under Two Years Each Child Two Years Or Older
0 - 40 $ 50.00 $ 43.75
41 - 80 100.00 87.50
81 - 120 150.00 131.25
121 or More 200.00 175.00
  1. Verified expenses for members of the assistance unit during the current month as follows:

    1. Medical bills;

    2. Child care paid in an emergency in order to avoid abuse;

    3. Dental care to relieve pain; or

    4. Costs incurred in obtaining employment.

    5. For Disaster CEAP, disaster-related expenses and/or losses suffered as a result of the disaster if the expense and/or loss is not anticipated to be reimbursed during the month of application.

This is a reprint of the official rule as published by the Office of the Code Reviser. If there are previous versions of this rule, they can be found using the Legislative Search page.

Determining Financial need and benefit amount for CEAP.

WAC 388-436-0050

WAC 388-436-0050

Effective February 1, 2011

WAC 388-436-0050 Determining financial need and benefit amount for CEAP.

  1. To be eligible for CEAP assistance, the assistance  unit's nonexcluded income, minus allowable deductions,  must be less than ninety percent of the TANF payment standard for households with shelter costs. The net income limit for CEAP assistance units is:  

Recipients CEAP AU

Net Income Cutoff

1

$ 275
2    346
3    429
4    505
5    582
6    662
7    762
8 or more    847
  1. The assistance unit's allowable amount of need is the lesser of:

    1. The TANF payment standard, based on assistance unit size, for households with shelter costs as specified under WAC 388-478-0020; or

    2. The assistance unit's actual emergent need, not to exceed maximum allowable amounts, for the following items:

  Maximum allowable amount by assistance unit size:
Need Item 1 2 3 4 5 6 7 8 or more
Food $184 $235 $290 $342 $394 $447 $510 $564
Shelter 225 284 354 417 479 543 629 695
Clothing 26 33 41 48 55 64 72 82
Minor Medical 156 199 247 290 334 377 439 485
Utilities 76 96 119 139 161 184 213 235
Household maintenance 55 71 88 103 119 135 156 172
Job related transportation 305 385 478 562 648 736 850 941
Child related transportation  305 385 478 562 648 736 850 941
  1. The assistance unit's CEAP payment is determined by computing the difference between the allowable amount of need, as determined under subsection (2) of this section, and the total of:

    1. The assistance unit's net income, as determined under subsection (1) of this section;

    2. Cash on hand, if not already counted as income; and

    3. The value of other nonexcluded resources available to the assistance unit.

  2. The assistance unit is not eligible for CEAP if the amount of income and resources, as determined in subsection (3) of this section, is equal to or exceeds its allowable amount of need.

This is a reprint of the official rule as published by the Office of the Code Reviser. If there are previous versions of this rule, they can be found using the Legislative Search page.

CLARIFYING INFORMATION

The amounts requested in each category can't exceed the maximum limit allowed. Excess amounts from one category can't be carried over to another category that is below the maximum.


EXAMPLE

A CEAP assistance unit of 3 persons verifies a need of $500 for rent, and $60 in utilities. Net income and resources equal $100.

  Need Maximum  (3 persons) Allowed
Rent $500

$354

$354

Utilities $ 60

$119

$ 60


  $414 Total needed or allowed
  $478 Payment standard for 3
  $414 The lesser of the two above
  -100 minus available income and resources
  $314 CEAP payment


WORKER RESPONSIBILITIES

  1. Explain that they may choose to receive the CEAP funds directly or have them sent to a vendor on their behalf.
  2. I f the client does not have an EBT account, then an account must be opened.

ACES PROCEDURES

See Consolidated Emergency Assistance Program (CEAP)

Modification Date: December 31, 2013