Providers must verify and update the employment screen in eJAS when participants obtain employment including entering SBWL employment. Verification may come in the form of a participant’s statement and must consist of the following:
•Employer name and address
•Employer contact person name and phone number (only required if verified via phone)
•Job title
•Start date.
•Hourly rate or wage
•Average number of hours worked per week.
•Medical/dental benefits availability
Enter all applicable employment information into the employment information screen in eJAS. Select “Subsidized or Non-Subsidized” for the Work-Based Learning field to enter Reported Wage amount.
The employment information screen in eJAS must be updated within 7 business days of the participant reporting a job to the provider. This includes employment changes, such as a new employment with wages, hours, etc., and termination of old employment already input into eJAS.
If there is outdated employment information in eJAS, the BFET provider can discuss and end date with the participant and enter the end date to the outdated employment.
For DSHS ORIA Contracted Providers
Verification of ninety days of employment for part or full-time employment is required. Acceptable verification includes:
•A 90-day employment verification form signed by the employer.
•Wage stubs or
•Calling the employer or third-party contacts (as directed by the employer) to verify employment status.
90-day employment verification is required in the eJAS client notes. Sample eJAS 90-day documentation: 90-day employment verification: Spoke with John Smith at 509-555-1212 today. Sami still works full-time at ABC Warehouse earning $15.00/hr. She does well and they expect to train her for more responsibilities.