Invoices

Invoices are submitted monthly (or quarterly if approved) in accordance with the terms of the contract (within 60 days after the billing period). The final invoice in the contract year must be submitted within 45 days of the end of the contract year. Payments are issued within 45 days of invoicing.

Completed Invoice Workbook must include:

1.  Signed A 19

2.  Cost Details Page

3.  Signed Local Match Certification form (not applicable to ORIA BFET)

4.  Contract Summary Report

5.  Participant Reimbursement Tracking form (If billing for PR’s)

6.  Lease Calculation Tool (if billing for it or not exempt)

7.  Reutilized BFET Funds Form (if reutilizing BFET Funding) not applicable to ORIA BFET

For DSHS BFET Policy Contracted Providers

Submit invoices to SWBFETPolicy@DSHS.WA.GOV.

For DSHS BFET ORIA Contracted Providers

Submit invoices to McKenzie.Nassiri@DSHS.WA.GOV within 30 days of the end of the billing month.

For SBCTC Contracted Providers

Instructions for submitting invoices are in the BFET Fiscal Guidelines and are available on the SBCTC website in the Basic Food Employment and Training (BFET) Grant section.

Invoices Needing Corrections

For DSHS BFET Mainstream Contracted Providers

If invoices are returned for additional information or clarification, providers will receive an email describing the required information. Provider will need to resubmit the entire workbook with the corrections for review and approval. Invoices are processed in the order received, including resubmitted invoices. We do not hold or pend invoices for corrections. Timely submittal is crucial and will be considered late if the return date is beyond the 60-day due date.

For DSHS BFET ORIA Contracted Providers

Submit the monthly, completed invoice to McKenzie Nassiri at McKenzie.Nassiri@DSHS.WA.GOV within 30 days of the end of the billing month.