Participant reimbursements (PR) (support services) are transitional by nature and are not an ongoing supplement. They are intended to help the participant during their participation in any BFET activities to include employment. PRs are not an entitlement and must be carefully managed. PRs cannot be available through another government program or private source. They cannot be used to pay bad debt such as outstanding fines or fees or make on-going regular payments.
PR should be reasonable and necessary to engage in a BFET activity. A cost is reasonable if, in its nature and amount, it does not exceed that which a prudent person would pay under the circumstances prevailing at the time the decision was made to incur this cost. Necessary costs are incurred to carry out essential functions, cannot be avoided without adversely affecting participant outcomes and do not duplicate existing efforts.
When providing PR expenses, the following must be completed: Participant Reimbursement Form and documentation in eJAS justifying expenses and receipts of expenditures. This information must be maintained in the participant file.
Other resources should always be considered prior to utilizing BFET funds for PR. Cost limits on categories are applicable if listed.