Tutoring is not considered an allowable Participant Reimbursement cost. However, it can be considered an administrative cost following the guidelines below:
•Tutoring service expenses must be allocated based on the number of BFET clients that use the service.
o Example: Provider subscribes to a tutoring service annually for all their clients to access for $500. BFET participants make up 25% of their caseload. The agency can budget $125, which would be 25% of the expense towards tutoring services for the year.
•For individual tutoring to be an allowable administrative cost, it must be specialized. Tutoring cannot be generalized or part of any general “free” tutoring.
o Example: Participant is struggling to meet mathematic goals for a class and needs additional support to complete the component successfully. The provider hires a math tutor for the participant to work with for two months.
Tutoring must be included in your agency’s administrative budget details and invoiced as a line item.