An Applicant Affidavit is a legal form used to provide additional information regarding crimes, negative actions, and applicant self-disclosures. All required fields must be filled out and the form needs to be signed. If an Applicant Affidavit is electronically signed, a photo ID must be attached. View our YouTube tutorial on completing an Additional Information request.
Applicant Frequently Asked Questions
If you have not received your Additional Information Needed packet, please fill out the Applicant Request for a Copy of Background Check Information Form. If you have any questions about the information BCCU is requesting, please call BCCU Processing Staff at (360) 902-7538 or email BCCUprocessing@dshs.wa.gov.
On the Background Check Authorization form, enter an email address where result notifications may be received, and check the box indicating approval for receiving emailed results. If allowed by the DSHS program, once the background check has been completed and if there is reported criminal history, you will receive an email from the Background Check System with a secure link for result letter retrieval. If results are not retrieved in three days, results will be mailed to the address on file. Please note that No Record and Interim Fingerprint Result letters are not automatically sent out as No Record indicates there is no CHRI reported by our data sources and the Interim Fingerprint Result isn’t a completed background check result letter.
Please fill out an Applicant Affidavit Form and explain which question(s) was marked in error. Be specific and mark the box for the Self-Disclosure question number(s) that were marked in error and provide the reason why the question(s) were marked "yes" in error. If you have supporting court documents, you can send those as well.
Once the Applicant Affidavit form is complete, return it to BCCU for review.
Yes, you must disclose all convictions and/or negative actions regardless of how old they are. There is no time limit for reported crimes and negative actions on background checks. BCCU processes background checks for multiple programs. Each program has specific requirements/rules.
Your answers to self-disclosure questions become part of your background check history and are stored in BCCU’s criminal history database. Self-disclosures are reported as part of your background check result like any other background check history we receive. It is important that your answers to self-disclosure questions are accurate and consistent. It is recommended that you answer self-disclosure questions the same way each time you complete the Background Check Authorization Form unless the question has changed, or the previous answer was wrong. It is highly recommended that you refer to your court records, charging papers, or other official documents before answering self-disclosure questions. Inaccurate or missing information may result in a delay in processing your background check.
The applicant can request a copy of their background check information from BCCU by completing an Applicant Request for a Copy of Background Check Information Form (Word) at any time. The applicant will also automatically receive a mailed copy of their completed background check results if background check information is found. Please note that No Record and Interim Fingerprint Result letters are not automatically mailed as No Record indicates there is no CHRI reported by our data sources and the Interim Fingerprint Result isn’t a completed background check result letter. Please allow five (5) business days from date of final background check result letter.
You can also contact the reporting source directly (found on page two of your BCCU results). The applicant can request records from the reporting source, such as the Washington State Patrol - WSP, the specific court reporting the crime, Department of Health - DOH, Federal Bureau of Investigations (FBI), etc.
A rap sheet is a record of arrests and prosecutions. Arrest events occur when a person is arrested, or when they are fingerprinted and booked.
Each time a person is arrested and fingerprinted in Washington State, the police department sends a copy of the prints to the Washington State Patrol - WSP. All arrest fingerprints are also sent to the Federal Bureau of Investigation - FBI. The FBI maintains a record of arrests from across the country. The FBI may have outdated information in their database as they rely on local police and courts to update their information. As a result, the FBI data contains a notable amount of information with missing dispositions. Per FBI regulations, BCCU cannot distribute the FBI rap sheet to all facilities; for some facilities, it is up to the applicant to share the results with the facility.
How to Read a Rap Sheet (PDF)
A conviction occurs when a person pleads guilty or is found guilty by a judge or jury, but for the purposes of BCCU also includes other adverse dispositions such as not guilty by reason of insanity, dismissal by reason of incompetency, and others. Conviction information is considered public information in Washington. For the purposes of a BCCU background check, a conviction that has been the subject of an expungement, pardon, annulment, certificate of rehabilitation or other equivalent procedure based on a finding of innocence or rehabilitation will, generally, be treated as a non-conviction. However, deferred prosecutions and deferred or suspended sentences may still be treated as convictions.
BCCU does not determine whether an individual is able to work for a facility. BCCU provides the results received from the Fingerprint Checks and the Name and Date of Birth Checks. Contact the DSHS program that requires a background check for additional information.