Entity Frequently Asked Questions

What is an Interim Fingerprint Check Notification?

The Interim Fingerprint Check Notification is a preliminary notification in the Fingerprint-based background check process.  The Interim Fingerprint Check Notification is provided once a Washington State Name and Date of Birth Check is completed prior to the applicant being fingerprinted.  Based on the Interim Fingerprint Check Notification results, take the appropriate action.  If the Applicant/Employee is NOT disqualified and you wish to complete the fingerprint-based check, the applicant MUST schedule the fingerprinting appointment as soon as possible after receiving the Interim Fingerprint Check Notification. The Interim is NOT the final Fingerprint Result Notification.  For instructions on continuing with fingerprints, review our Entity User Guide.   

 

I received a Review Required Notification or Disqualifying Notification, but there is no rap sheet attached.

If you have the two-page copy of your letter, reference the Source of Crimes and/or Negative Actions located on the second page. This will tell you the source of the finding and the contact information for those sources.

Per FBI regulations, BCCU cannot distribute the FBI rap sheet to all facilities; for some facilities, it is up to the applicant to share the results with the facility. If allowed by the DSHS program, the applicant will receive a copy of the complete background check result by secure email (if applicant gave approval on the authorization form) or mail.  If the applicant does not receive their copy they can request a copy of their background check* by submitting the Applicant Request for a Copy of Background Check Information Form and share the rap sheet with the facility. If the applicant refuses to share the results with the facility, the facility should speak to their program contact.

You can view the FBI's Privacy Act Statement at the link  here - https://www.fbi.gov/how-we-can-help-you/more-fbi-services-and-information/compact-council/privacy-act-statement

*For inquiries submitted through the BCS: the applicant will receive a copy of FBI rap sheets that have conviction data to the mailing address provided. Please note that not all programs allow BCCU to automatically send packets or provide mailing addresses, in these cases, the applicants can request a copy using the Applicant Request for a Copy of Background Check Information Form.

 

I received a result notification that shows the applicant has a crime, DOH disciplinary action, and/or DSHS negative actions. Can I hire or contract with this individual?

BCCU is only a provider of information. We do not decide whether an applicant can be hired or contracted. Please contact the DSHS program that requires you to conduct a background check for more information about how to use the information received in the background check result letter.

If you are required to complete Character, Competency and Suitability (CC&S) review, BCCU does not accept or retain any CC&S review documentation. Please follow your oversight program’s policy on retaining your completed CC&S review.